Constitution
1. Title
The Association shall be called the ‘Southampton and District Bowling Association’. It shall be an associate member of the Bowls England and shall adopt and enforce the laws and rules of the game of level green bowls as defined and recognised by Bowls England or any successor body.
2. Objects
The objects of the Association shall be to promote, foster and safeguard the game of outdoor level green bowls for males in the City of Southampton and adjoining area, to provide an organisation through which affiliated clubs can pursue matters of common interest and to organise an annual series of competitions and representative Association fixtures.
3. Membership
(a) Membership of the Association shall be open to any bowling club in the City of Southampton and adjoining area whose application is approved by a general meeting of the Association after due enquiries by the Management Committee of the Association as to the suitability of the club and its green and other facilities. Clubs admitted to membership are hereinafter referred to as “affiliated clubs”.
(b) It shall be competent for the Emergency Committee of the Association or a Panel of five of its members to suspend or determine the membership of an affiliated Club, or Team or Club Individual or an Individual of the Association and its Management Committee, if, after due investigation by its Appointed Officer, such Club or Team or Club Individual or an Individual of the Association & its Management Committee, is found guilty of any breach of this Constitution or other Rules or Byelaws of the Association or should the activities of such Club or Team or Individual be likely to bring the Association or the game of bowls into disrepute.
(c) Misconduct/breach of the Constitution/Rules & Byelaws of this Association.
In the event of a proven case, the Membership of any Club, Team or Individual may be suspended or withdrawn following an Enquiry by the appointed Officer of this Association, into any case or alleged case of misconduct/breach of Rules & or Byelaws, presented for a hearing by the Emergency Committee of this Association or a Panel of five of its members. Such misconduct is as outlined in section 9 of the Rules & Regulations of Bowls England, 1-49 Issue B, dated April 2009 inclusive of its 83 Sub-Sections or subsequent amendments there to. All clubs are reminded that they will be held to be responsible for the conduct of their individual members & teams & supporters.
4. Subscriptions
(a) All affiliated clubs are required to pay an annual subscription to be determined at the Annual General Meeting for the playing season immediately following such Annual General meeting. Such subscriptions shall be paid by the 1st April in each year.
(b) The Association may fix fees in respect of leagues and competitions and such fees shall be paid before the first league matches or the initial round of competitions (as the case may be) are played.
(c) Any affiliated club which fails to pay the annual subscription or other fees by the due date shall be subject to such penalties as the general meeting of the Association shall from time to time decide.
5. Presidency
(a) The Association shall at each Annual General Meeting, elect a President, a Deputy President and a Vice-President (hereinafter called “the Presidential Officers”).
(b) The Deputy President shall normally become the President for the year following his year as Deputy President and the Vice-President shall normally become the Deputy President for the year following his year as Vice-President. The retiring President will be expected to serve a further two years after his Presidential year of office.
(c) Each affiliated club shall in rotation have the right to nominate a member of an affiliated club for the Vice-Presidency. In the event of a Club being unable to nominate a candidate, a minimum of one year’s notice must be given by that Club to the Secretary of the Association and the Club in question placed at the bottom of the Rota. The Association shall then invite or nominate a member of an affiliated club to fill such office.
(d) The President of the Association shall preside at general meetings of the Association and at meetings of all committees and sub-committees. In the event of the President not being present, the Deputy President, or failing him, the Vice-President, shall preside. If all three are absent, a chairman for that meeting shall be elected from and by the members present. The Chair of any meeting shall have a second or casting vote.
(e) Those serving as Life Vice-Presidents of the Association shall meet annually (three to form a quorum) and have the power to elect as an additional Life Vice-President any member of an affiliated club who shall, in the opinion of the Life Vice-Presidents, have rendered valuable service to the Association and the games of bowls in general. Any such appointment shall be reported to the next Annual General Meeting of the Association.
6. Officers
(a) The Association shall at the Annual General Meeting, appoint the following Executive Officers:
(i) Secretary
(ii) Treasurer
(iii) Competition Secretary
(iv) League Secretary
(v) Match Secretary
(vi) Meetings Secretary
(b) The duties of the Executive Officers shall be as set out in the Association’s Byelaws.
(c) The Association shall at the Annual Meetings, also appoint the following Non-Executive Officers:-
(i) a Tournament Secretary who shall organise and control an annual Open Tournament as agreed by the Association and to this end may be assisted by a Tournament sub-committee appointed in accordance with their separate tournament Constitution;
(ii) An Accounts Examiner to examine the Association’s accounts and financial records;
(d) The Association shall at the Annual General Meeting also appoint the following coordinating officers:
(i) Fixtures Secretary
(ii) Membership Secretary
(iii) Events Secretary
(iv) Annual Manual Secretary/Webmaster
(v) Trophy & Awards Secretary
(vi) Child & Vulnerable Adult Protection Officer
(e) The Association may at the Annual General Meeting appoint such other officers as may be required:
7. General Meetings
(a) The Annual General Meeting of the Association shall be held in January in each year.
(b) All affiliated clubs shall be represented at general meetings of the Association by their duly-appointed delegate and one other affiliated club representative, together with the Presidential Officers, Past Presidents, Life Vice-Presidents, the Executive Officers and Non-Executive Officers and any other members of the Management Committee not represented in any other capacity, all of whom shall have a vote.
(c) The Meetings Secretary shall give 14 clear day’s written notice to affiliated clubs of all general meetings of the Association with details of the business to be transacted thereat. Likewise, such notice shall be given to the Association Officers & Past Presidents & Life Vice Presidents & Management Committee.
(d) The annual report of the Meeting Secretary, the Secretary and the examined accounts and balance sheet of the Association shall be sent out with the notice of the Annual General Meeting.
(e) Notices of motion to be dealt with at any general meeting must be lodged with the Meetings Secretary at least 28 days before the date of the meeting.
(f) The Meetings Secretary shall summon a special general meeting to be held within 28 days of the receipt by him of a written request from the President (or in his unavoidable absence from either of the other two Presidential Officers) or from the appointed delegates of any three affiliated clubs, such request to state the nature of the business to be discussed.
(g) The quorum at any general meeting of the Association shall be 25.
8. Management Committee
(ii) To make Byelaws for the better regulation of the Association’s affairs and may modify and amend the same as necessary from time to time.
(e) The quorum of the Management Committee shall be fifteen.
9. Emergency Committee
(i) to deal with any disputes or appeals involving affiliated Clubs or individuals or Team described in Rule 3 (b) in matters affecting the Association and the decision of the Committee on any such dispute or appeal shall be final, SUBJECT TO THE FINAL RIGHT OF APPEAL to the Management Committee of this Association if lodged with the Secretary within 14 days of the date of issue of the original decision or at any approved later date due to exceptional circumstances. The said Management Committee shall have the right to uphold or vary or dismiss the decision of the Emergency Committee or its Panel of five of its members.
(ii) To fill any casual vacancies arising among the elected officers between Annual General Meetings.
(c) The quorum of the emergency Committee shall be five.
10. Sub-committees
(a) The Management Committee may appoint such sub-committees as shall from time to time be deemed necessary and shall specify in each case their terms of reference.
(b) The Secretary and Treasurer shall be ex-officio members of all subcommittees.
11. Alteration of Constitution
No alterations or amendments to this Constitution shall be made except at a general meeting of the Association of which due notice has been given in accordance with paragraph 7 hereof. Any resolution to amend this Constitution shall be voted upon without amendment and must be carried by at least two-thirds of the persons present and voting.
12. Dissolution
(a) Affiliated clubs may vote to wind up and dissolve the Association at a general meeting of the Association of which due notice has been given in accordance with paragraph 7 hereof. To be carried, any such proposal must have the support of at least two-thirds of affiliated clubs.
(b) The Management Committee will then be responsible for the orderly winding up of the Club’s affairs.
(c) After settling all liabilities of the Association, the Management Committee shall dispose of the net assets remaining in one or more of the following ways as decided by a general Meeting of the Association: -
(i) To any successor body to this Association or other local body whose objects are similar to those of the Association;
(ii) To the affiliated clubs in proportions to be determined by the Management Committee;
(iii) To Bowls Hampshire or any successor body responsible for organising and administering level green bowling in Hampshire; or
(iv) To Bowls England or any successor body responsible for organising and administering level green bowling in England.
Byelaws of S&D BA
General:
The Management Committee of the Southampton & District Bowling Association is empowered to make byelaws in accordance with Association Rule 8 (c) (ii) and these are listed in the following three sub-sections;
1. Administration 2. Cup Competitions 3. League
1. ADMINISTRATION
1.1. Financial Year The financial year of the Association shall run from the 1st January to the 31st December.
1.2. Duties of Executive Officers
1.2.1 The Secretary shall have responsibility for the Administrative Affairs of the Association. This will include the oversight and any required supervision & coordination of the Administrative duties undertaken by all the appointed officers of the Association. His further duties shall include all required consultations & administrative undertakings with Bowls England, Bowls Hampshire & other allied affiliated Associations, Clubs / Councils & Youth organisations in pursuit of the promotion & fostering the objects of the Association (see Rule 2)
1.2.2 The Meetings Secretary shall carry out all the secretarial and administrative work of the Association which is not allocated to any other officer, including the keeping of records of business transacted at meetings of the Association & its committees except the Financial Records which is allocated to the Treasurer.
1.2.3 The Treasurer shall be responsible for the finances and the financial records of the Association & the carrying out of the financial Administration for the better regulation of the Association affairs and shall present to the Annual General Meeting of the Association an examined balance sheet and accounts for the financial year ending on the preceding 31st December.
1.2.4 The Competition Secretary shall organise and control the competitions referred to in the Competition Byelaws 2.1.2. to 2.1.9. & Shall also ensure that Byelaws 2.2. to 2.13. Inclusive are fully observed. In addition, he shall be responsible for receiving all entry fees to comply with the entry forms, & to ensure that these payments, made payable to the S. & D. B. A. are deposited, by him, with the Associated Bank within two weeks of receiving same. He shall also ensure that all Annual Trophies awarded to the Finalists for the previous season competitions are returned to the Trophy & Awards Secretary in accordance with Byelaw 1.6.1. Details of the payment received, in relation to the Entry Forms, are to be submitted to the Association Treasurer from time to time together with copies of the Bank Paying-in Sheets relating thereto & at the close of the Finals he shall prepare a statement of expenditure & income for the undertaken competitions & submit such to the Association Treasurer within two weeks of the completed competitions.
1.2.5 The League Secretary shall organise and control the operation of the leagues referred to in the Competition Byelaws 3.1.1 to 3.6. inclusive. All Fees & Capitation charges due from the Association Clubs for the current season are to be submitted by the Clubs to the Association Treasurer prior to the commencement of the first League Matches & the Association Treasurer shall consult with the League Secretary before such matches are played to ensure the said payments have been received to validate the respective entries. The League Secretary shall also ensure that all Annual Trophies awarded to the Champions of the respective Leagues for the previous season, are returned to the Trophy & Awards Secretary to conform to Byelaw 1.6.1.)
1.2.6 The Match Secretary shall organise and control all matches of the Association, with the exception of any competition matches or matches which fall within the purview of a Tour Secretary. He shall ensure that a record is kept of all income received from Players Match Fees & or Donations, & that such income he is to deposit with the Association Bank within two weeks of the event. & that he submits to the Association Treasurer within this period, a copy of the match sheet record inclusive of inventory items used & presented at each event & a copy of the Bank Paying-in sheet. All expenditure shall be met by cheque payment, issued by the Treasurer, from the Association Funds. The Match Secretary shall also send a copy of the match sheet records to the Secretary, together with Badge Match Details for stock recording.
1.2.7 The Presidential officers will appoint their own Tour Secretary to organise any tours required by the Presidents. Whilst detailed Accounts are to be prepared & kept, such will not form part of the Association’s accounts as all tours will be self-financing. Reports of the tours are to be issued to the Association records.
1.2.8 The Tournament Secretary, appointed at the Association A.G.M. as per RULE 6 (c) (i) Shall invite entries to the tournament from the Association Club Members as well as from other kindred Associations & Clubs, in accordance with the approved Constitution of the Tournament, which shall be self-financing & with Self Insured Protection, including its own provision of Annual Trophies & Individual Awards, with all matches taking place on Greens selected at Clubs within our Association. The said Secretary, being a Non-Executive Officer of our Association & entitled to attend & vote at our A.G.M. & S.G. Meetings & all Management Committee Meetings, shall annually submit to our Association, for records, a copy of the Annual Report and the Income & Expenditure Account of the Tournament. The Finances will not form part of the Association accounting system, but the Association will assist the Tournament by way of reporting & advertising to encourage its growth & participation from within our Club Membership.
1.2.9 The Competition Secretary, the League Secretary and the Match Secretary may each seek the assistance of such other members of affiliated clubs in the performance of their duties as they may deem necessary thereby forming a liaison group.
1.2.10 The Executive Officers, together with the President and up to two club representatives appointed by the Management Committee, shall annually constitute the working party engaged to undertake any required review of the Association byelaws or the Association Constitution and make recommendations to the Management Committee.
1.2.11 Finance Committee; To consider all financial matters affecting the Association, including the receipt & payment of monies & the setting & implementation of budgetary procedures & to make recommendations to the Association & the Management Committee as appropriate on all levels of subscriptions, fees & Officers expenses. To enable the Presidential Officers together with such Executive Officers as are appropriate for the subject matter, to make decisions on any urgent financial matters between meetings of the Management Committee which cannot wait for or are not of sufficient significance for consideration by the Emergency Committee of the Association. Any such decisions will be subject to report to & as far as is possible, ratification by the Management Committee.
1.2.12 Officers Duties. Any appointed Officer or Official of the Association, involved in duties involving the collection of income, shall deposit all monies with the Association Treasurer within 14 days of the event, complete with a schedule of costs & income for such event.
1.3 Standing Orders
The following “rules of debate” shall apply at general meetings of the Association and at meetings of the Management Committee:
1.3.1. All motions or amendments must be proposed and seconded.
1.3.2. A member when proposing or seconding a motion or amendment may do so formally and reserve his right to speak until later in the discussion.
1.3.3. A member shall stand when speaking and shall address the Chairman of the meeting.
1.3.4. The mover of a motion (but not the mover of an amendment) shall have the right to reply immediately before the motion is put to the vote. If an amendment is moved, he shall also be entitled to reply at the close of the discussion of the amendment. A member exercising a right of reply shall not introduce new matter.
1.3.5. No other person shall be allowed to speak more than once on the same motion or amendment except on a point of order or by way of personal explanation.
1.3.6. Amendments must be relevant to the motion and not be a direct negative to the motion.
1.3.7. If an amendment is moved, another amendment to the motion may be moved, but only one amendment shall be considered by the meeting at any one time.
1.3.8. Any person present who has not spoken may move “That the question be now put” and on being seconded by another person who has not previously spoken, the Chairman must take a vote on this procedural motion and, if carried, discussion on the original motion or amendment shall cease. Then, provided the mover of the original motion has had the opportunity to exercise his right of reply, the vote on the original question must be taken.
1.3.9. Voting shall normally be by show of hands unless the Chairman considers that the issue requires voting by ballot.
1.4. Dress Code
1.4.1. Registered coloured shirts will be permitted in League and Cup competitions, with white or registered coloured trousers/shorts (subject to uniformity throughout the team in question) and with flat soled bowling shoes. Tailored shorts may be also worn in these games provided the host club does not have a local ruling prohibiting the wearing of shorts. (It is incumbent upon competitors to check before play commences.) In the Association Cup Semi-Finals & Finals, with white or registered coloured trousers/shorts will be worn. The wearing of Club ties is the prerogative of Clubs.
1.4.2. When representing the District in Association and President’s Team matches, players shall wear white shirts and white trousers (unless grey trousers are specified for evening games) with white, grey or brown shoes and Association ties.
1.5. Prizes and Awards
1.5.1. Prizes and awards shall be at the discretion of the Management Committee.
1.5.2. Where substitution takes place and a prize or award is won, this will be made to the player(s) taking part in the Final game and shall be recorded in the Association records in the order in which the names appear on the score cards, except where mutually agreed by all players in the Finals.
1.6. Trophies
1.6.1. Annual trophies presented to League champions and winners and runners-up of Cup competitions organised by the Association are required to be returned by the recipients to the Association’s Trophy & Awards Secretary by 12th August each year fully cleaned and in sound condition.
1.6.2. Failure to comply with 1.6.1. In this event, the Management Committee reserve the right to seek from the defaulter, reimbursement of any cost incurred by the Association for any resulting cleaning, repair or transportation.
1.7. Association Badges and Awards
1.7.1. Blazer Badges will be awarded at no charge to all players who have played in four designated Association Badge matches since 1st April 1998.
1.7.2. A Star Award tie will be awarded at no charge to all players representing affiliated clubs who win any Hampshire County or Southampton and District Bowling Association singles, pairs, triples or rinks championships other than age related and Benevolent Fund related competitions. The Star Award tie shall also be awarded to players who have played in six designated Competition matches and may also be granted at the discretion of the Management Committee to recognize some outstanding achievement in the sport of bowls, including national championship winners and international honours. Star award ties shall only be awarded once to an individual.
1.8. Eligibility for Competitions & Leagues
1.8.1. Players shall be full members of a club affiliated to this Association.
1.8.2. Players who are members of more than one club may enter competitions and/or play in leagues. However,(if playing competition and league), during any one season they may only play from/for one (and the same) club. (Exceptions to this ruling are the Benevolent Pairs [para 2.4.1] & the Champion of Champions competition).
1.9 Green Fees
Where a Club has an obligation to make a charge on visiting players, these charges will be borne by the host Club for all Southampton & District Bowling Association League Games, Competition Matches and Friendly Inter-Association Games excluding Matches against a Tour Team.
1. Title
The Association shall be called the ‘Southampton and District Bowling Association’. It shall be an associate member of the Bowls England and shall adopt and enforce the laws and rules of the game of level green bowls as defined and recognised by Bowls England or any successor body.
2. Objects
The objects of the Association shall be to promote, foster and safeguard the game of outdoor level green bowls for males in the City of Southampton and adjoining area, to provide an organisation through which affiliated clubs can pursue matters of common interest and to organise an annual series of competitions and representative Association fixtures.
3. Membership
(a) Membership of the Association shall be open to any bowling club in the City of Southampton and adjoining area whose application is approved by a general meeting of the Association after due enquiries by the Management Committee of the Association as to the suitability of the club and its green and other facilities. Clubs admitted to membership are hereinafter referred to as “affiliated clubs”.
(b) It shall be competent for the Emergency Committee of the Association or a Panel of five of its members to suspend or determine the membership of an affiliated Club, or Team or Club Individual or an Individual of the Association and its Management Committee, if, after due investigation by its Appointed Officer, such Club or Team or Club Individual or an Individual of the Association & its Management Committee, is found guilty of any breach of this Constitution or other Rules or Byelaws of the Association or should the activities of such Club or Team or Individual be likely to bring the Association or the game of bowls into disrepute.
(c) Misconduct/breach of the Constitution/Rules & Byelaws of this Association.
In the event of a proven case, the Membership of any Club, Team or Individual may be suspended or withdrawn following an Enquiry by the appointed Officer of this Association, into any case or alleged case of misconduct/breach of Rules & or Byelaws, presented for a hearing by the Emergency Committee of this Association or a Panel of five of its members. Such misconduct is as outlined in section 9 of the Rules & Regulations of Bowls England, 1-49 Issue B, dated April 2009 inclusive of its 83 Sub-Sections or subsequent amendments there to. All clubs are reminded that they will be held to be responsible for the conduct of their individual members & teams & supporters.
4. Subscriptions
(a) All affiliated clubs are required to pay an annual subscription to be determined at the Annual General Meeting for the playing season immediately following such Annual General meeting. Such subscriptions shall be paid by the 1st April in each year.
(b) The Association may fix fees in respect of leagues and competitions and such fees shall be paid before the first league matches or the initial round of competitions (as the case may be) are played.
(c) Any affiliated club which fails to pay the annual subscription or other fees by the due date shall be subject to such penalties as the general meeting of the Association shall from time to time decide.
5. Presidency
(a) The Association shall at each Annual General Meeting, elect a President, a Deputy President and a Vice-President (hereinafter called “the Presidential Officers”).
(b) The Deputy President shall normally become the President for the year following his year as Deputy President and the Vice-President shall normally become the Deputy President for the year following his year as Vice-President. The retiring President will be expected to serve a further two years after his Presidential year of office.
(c) Each affiliated club shall in rotation have the right to nominate a member of an affiliated club for the Vice-Presidency. In the event of a Club being unable to nominate a candidate, a minimum of one year’s notice must be given by that Club to the Secretary of the Association and the Club in question placed at the bottom of the Rota. The Association shall then invite or nominate a member of an affiliated club to fill such office.
(d) The President of the Association shall preside at general meetings of the Association and at meetings of all committees and sub-committees. In the event of the President not being present, the Deputy President, or failing him, the Vice-President, shall preside. If all three are absent, a chairman for that meeting shall be elected from and by the members present. The Chair of any meeting shall have a second or casting vote.
(e) Those serving as Life Vice-Presidents of the Association shall meet annually (three to form a quorum) and have the power to elect as an additional Life Vice-President any member of an affiliated club who shall, in the opinion of the Life Vice-Presidents, have rendered valuable service to the Association and the games of bowls in general. Any such appointment shall be reported to the next Annual General Meeting of the Association.
6. Officers
(a) The Association shall at the Annual General Meeting, appoint the following Executive Officers:
(i) Secretary
(ii) Treasurer
(iii) Competition Secretary
(iv) League Secretary
(v) Match Secretary
(vi) Meetings Secretary
(b) The duties of the Executive Officers shall be as set out in the Association’s Byelaws.
(c) The Association shall at the Annual Meetings, also appoint the following Non-Executive Officers:-
(i) a Tournament Secretary who shall organise and control an annual Open Tournament as agreed by the Association and to this end may be assisted by a Tournament sub-committee appointed in accordance with their separate tournament Constitution;
(ii) An Accounts Examiner to examine the Association’s accounts and financial records;
(d) The Association shall at the Annual General Meeting also appoint the following coordinating officers:
(i) Fixtures Secretary
(ii) Membership Secretary
(iii) Events Secretary
(iv) Annual Manual Secretary/Webmaster
(v) Trophy & Awards Secretary
(vi) Child & Vulnerable Adult Protection Officer
(e) The Association may at the Annual General Meeting appoint such other officers as may be required:
7. General Meetings
(a) The Annual General Meeting of the Association shall be held in January in each year.
(b) All affiliated clubs shall be represented at general meetings of the Association by their duly-appointed delegate and one other affiliated club representative, together with the Presidential Officers, Past Presidents, Life Vice-Presidents, the Executive Officers and Non-Executive Officers and any other members of the Management Committee not represented in any other capacity, all of whom shall have a vote.
(c) The Meetings Secretary shall give 14 clear day’s written notice to affiliated clubs of all general meetings of the Association with details of the business to be transacted thereat. Likewise, such notice shall be given to the Association Officers & Past Presidents & Life Vice Presidents & Management Committee.
(d) The annual report of the Meeting Secretary, the Secretary and the examined accounts and balance sheet of the Association shall be sent out with the notice of the Annual General Meeting.
(e) Notices of motion to be dealt with at any general meeting must be lodged with the Meetings Secretary at least 28 days before the date of the meeting.
(f) The Meetings Secretary shall summon a special general meeting to be held within 28 days of the receipt by him of a written request from the President (or in his unavoidable absence from either of the other two Presidential Officers) or from the appointed delegates of any three affiliated clubs, such request to state the nature of the business to be discussed.
(g) The quorum at any general meeting of the Association shall be 25.
8. Management Committee
- The business of the Association and the supervision of the Officers shall be managed between general meetings of the Association by a Management Committee consisting of the Presidential Officers, the Executive and Non-Executive Officers, the two immediate Past Presidents, any other Past Presidents or Life Vice-Presidents of the Association who indicate their wish to attend meetings of the Management Committee, and each affiliated club’s duly appointed delegate.
- The appointed delegate may be represented by a substitute delegate from the same club.
- The Management Committee shall also have power:-
(ii) To make Byelaws for the better regulation of the Association’s affairs and may modify and amend the same as necessary from time to time.
- Meetings of the Management Committee shall be called on dates set by the Committee or at the discretion of the President and Meetings Secretary.
(e) The quorum of the Management Committee shall be fifteen.
9. Emergency Committee
- Any urgent business arising between meetings of the Management Committee shall be dealt with by an Emergency Committee consisting of the Presidential Officers, the two immediate Past Presidents and the Executive Officers, together with any two affiliated clubs’ delegates taken by the Secretary from a panel of five such delegates appointed at the Annual General Meeting.
- The Emergency Committee or a Panel of five of its members shall also have power:-
(i) to deal with any disputes or appeals involving affiliated Clubs or individuals or Team described in Rule 3 (b) in matters affecting the Association and the decision of the Committee on any such dispute or appeal shall be final, SUBJECT TO THE FINAL RIGHT OF APPEAL to the Management Committee of this Association if lodged with the Secretary within 14 days of the date of issue of the original decision or at any approved later date due to exceptional circumstances. The said Management Committee shall have the right to uphold or vary or dismiss the decision of the Emergency Committee or its Panel of five of its members.
(ii) To fill any casual vacancies arising among the elected officers between Annual General Meetings.
(c) The quorum of the emergency Committee shall be five.
10. Sub-committees
(a) The Management Committee may appoint such sub-committees as shall from time to time be deemed necessary and shall specify in each case their terms of reference.
(b) The Secretary and Treasurer shall be ex-officio members of all subcommittees.
11. Alteration of Constitution
No alterations or amendments to this Constitution shall be made except at a general meeting of the Association of which due notice has been given in accordance with paragraph 7 hereof. Any resolution to amend this Constitution shall be voted upon without amendment and must be carried by at least two-thirds of the persons present and voting.
12. Dissolution
(a) Affiliated clubs may vote to wind up and dissolve the Association at a general meeting of the Association of which due notice has been given in accordance with paragraph 7 hereof. To be carried, any such proposal must have the support of at least two-thirds of affiliated clubs.
(b) The Management Committee will then be responsible for the orderly winding up of the Club’s affairs.
(c) After settling all liabilities of the Association, the Management Committee shall dispose of the net assets remaining in one or more of the following ways as decided by a general Meeting of the Association: -
(i) To any successor body to this Association or other local body whose objects are similar to those of the Association;
(ii) To the affiliated clubs in proportions to be determined by the Management Committee;
(iii) To Bowls Hampshire or any successor body responsible for organising and administering level green bowling in Hampshire; or
(iv) To Bowls England or any successor body responsible for organising and administering level green bowling in England.
Byelaws of S&D BA
General:
The Management Committee of the Southampton & District Bowling Association is empowered to make byelaws in accordance with Association Rule 8 (c) (ii) and these are listed in the following three sub-sections;
1. Administration 2. Cup Competitions 3. League
1. ADMINISTRATION
1.1. Financial Year The financial year of the Association shall run from the 1st January to the 31st December.
1.2. Duties of Executive Officers
1.2.1 The Secretary shall have responsibility for the Administrative Affairs of the Association. This will include the oversight and any required supervision & coordination of the Administrative duties undertaken by all the appointed officers of the Association. His further duties shall include all required consultations & administrative undertakings with Bowls England, Bowls Hampshire & other allied affiliated Associations, Clubs / Councils & Youth organisations in pursuit of the promotion & fostering the objects of the Association (see Rule 2)
1.2.2 The Meetings Secretary shall carry out all the secretarial and administrative work of the Association which is not allocated to any other officer, including the keeping of records of business transacted at meetings of the Association & its committees except the Financial Records which is allocated to the Treasurer.
1.2.3 The Treasurer shall be responsible for the finances and the financial records of the Association & the carrying out of the financial Administration for the better regulation of the Association affairs and shall present to the Annual General Meeting of the Association an examined balance sheet and accounts for the financial year ending on the preceding 31st December.
1.2.4 The Competition Secretary shall organise and control the competitions referred to in the Competition Byelaws 2.1.2. to 2.1.9. & Shall also ensure that Byelaws 2.2. to 2.13. Inclusive are fully observed. In addition, he shall be responsible for receiving all entry fees to comply with the entry forms, & to ensure that these payments, made payable to the S. & D. B. A. are deposited, by him, with the Associated Bank within two weeks of receiving same. He shall also ensure that all Annual Trophies awarded to the Finalists for the previous season competitions are returned to the Trophy & Awards Secretary in accordance with Byelaw 1.6.1. Details of the payment received, in relation to the Entry Forms, are to be submitted to the Association Treasurer from time to time together with copies of the Bank Paying-in Sheets relating thereto & at the close of the Finals he shall prepare a statement of expenditure & income for the undertaken competitions & submit such to the Association Treasurer within two weeks of the completed competitions.
1.2.5 The League Secretary shall organise and control the operation of the leagues referred to in the Competition Byelaws 3.1.1 to 3.6. inclusive. All Fees & Capitation charges due from the Association Clubs for the current season are to be submitted by the Clubs to the Association Treasurer prior to the commencement of the first League Matches & the Association Treasurer shall consult with the League Secretary before such matches are played to ensure the said payments have been received to validate the respective entries. The League Secretary shall also ensure that all Annual Trophies awarded to the Champions of the respective Leagues for the previous season, are returned to the Trophy & Awards Secretary to conform to Byelaw 1.6.1.)
1.2.6 The Match Secretary shall organise and control all matches of the Association, with the exception of any competition matches or matches which fall within the purview of a Tour Secretary. He shall ensure that a record is kept of all income received from Players Match Fees & or Donations, & that such income he is to deposit with the Association Bank within two weeks of the event. & that he submits to the Association Treasurer within this period, a copy of the match sheet record inclusive of inventory items used & presented at each event & a copy of the Bank Paying-in sheet. All expenditure shall be met by cheque payment, issued by the Treasurer, from the Association Funds. The Match Secretary shall also send a copy of the match sheet records to the Secretary, together with Badge Match Details for stock recording.
1.2.7 The Presidential officers will appoint their own Tour Secretary to organise any tours required by the Presidents. Whilst detailed Accounts are to be prepared & kept, such will not form part of the Association’s accounts as all tours will be self-financing. Reports of the tours are to be issued to the Association records.
1.2.8 The Tournament Secretary, appointed at the Association A.G.M. as per RULE 6 (c) (i) Shall invite entries to the tournament from the Association Club Members as well as from other kindred Associations & Clubs, in accordance with the approved Constitution of the Tournament, which shall be self-financing & with Self Insured Protection, including its own provision of Annual Trophies & Individual Awards, with all matches taking place on Greens selected at Clubs within our Association. The said Secretary, being a Non-Executive Officer of our Association & entitled to attend & vote at our A.G.M. & S.G. Meetings & all Management Committee Meetings, shall annually submit to our Association, for records, a copy of the Annual Report and the Income & Expenditure Account of the Tournament. The Finances will not form part of the Association accounting system, but the Association will assist the Tournament by way of reporting & advertising to encourage its growth & participation from within our Club Membership.
1.2.9 The Competition Secretary, the League Secretary and the Match Secretary may each seek the assistance of such other members of affiliated clubs in the performance of their duties as they may deem necessary thereby forming a liaison group.
1.2.10 The Executive Officers, together with the President and up to two club representatives appointed by the Management Committee, shall annually constitute the working party engaged to undertake any required review of the Association byelaws or the Association Constitution and make recommendations to the Management Committee.
1.2.11 Finance Committee; To consider all financial matters affecting the Association, including the receipt & payment of monies & the setting & implementation of budgetary procedures & to make recommendations to the Association & the Management Committee as appropriate on all levels of subscriptions, fees & Officers expenses. To enable the Presidential Officers together with such Executive Officers as are appropriate for the subject matter, to make decisions on any urgent financial matters between meetings of the Management Committee which cannot wait for or are not of sufficient significance for consideration by the Emergency Committee of the Association. Any such decisions will be subject to report to & as far as is possible, ratification by the Management Committee.
1.2.12 Officers Duties. Any appointed Officer or Official of the Association, involved in duties involving the collection of income, shall deposit all monies with the Association Treasurer within 14 days of the event, complete with a schedule of costs & income for such event.
1.3 Standing Orders
The following “rules of debate” shall apply at general meetings of the Association and at meetings of the Management Committee:
1.3.1. All motions or amendments must be proposed and seconded.
1.3.2. A member when proposing or seconding a motion or amendment may do so formally and reserve his right to speak until later in the discussion.
1.3.3. A member shall stand when speaking and shall address the Chairman of the meeting.
1.3.4. The mover of a motion (but not the mover of an amendment) shall have the right to reply immediately before the motion is put to the vote. If an amendment is moved, he shall also be entitled to reply at the close of the discussion of the amendment. A member exercising a right of reply shall not introduce new matter.
1.3.5. No other person shall be allowed to speak more than once on the same motion or amendment except on a point of order or by way of personal explanation.
1.3.6. Amendments must be relevant to the motion and not be a direct negative to the motion.
1.3.7. If an amendment is moved, another amendment to the motion may be moved, but only one amendment shall be considered by the meeting at any one time.
1.3.8. Any person present who has not spoken may move “That the question be now put” and on being seconded by another person who has not previously spoken, the Chairman must take a vote on this procedural motion and, if carried, discussion on the original motion or amendment shall cease. Then, provided the mover of the original motion has had the opportunity to exercise his right of reply, the vote on the original question must be taken.
1.3.9. Voting shall normally be by show of hands unless the Chairman considers that the issue requires voting by ballot.
1.4. Dress Code
1.4.1. Registered coloured shirts will be permitted in League and Cup competitions, with white or registered coloured trousers/shorts (subject to uniformity throughout the team in question) and with flat soled bowling shoes. Tailored shorts may be also worn in these games provided the host club does not have a local ruling prohibiting the wearing of shorts. (It is incumbent upon competitors to check before play commences.) In the Association Cup Semi-Finals & Finals, with white or registered coloured trousers/shorts will be worn. The wearing of Club ties is the prerogative of Clubs.
1.4.2. When representing the District in Association and President’s Team matches, players shall wear white shirts and white trousers (unless grey trousers are specified for evening games) with white, grey or brown shoes and Association ties.
1.5. Prizes and Awards
1.5.1. Prizes and awards shall be at the discretion of the Management Committee.
1.5.2. Where substitution takes place and a prize or award is won, this will be made to the player(s) taking part in the Final game and shall be recorded in the Association records in the order in which the names appear on the score cards, except where mutually agreed by all players in the Finals.
1.6. Trophies
1.6.1. Annual trophies presented to League champions and winners and runners-up of Cup competitions organised by the Association are required to be returned by the recipients to the Association’s Trophy & Awards Secretary by 12th August each year fully cleaned and in sound condition.
1.6.2. Failure to comply with 1.6.1. In this event, the Management Committee reserve the right to seek from the defaulter, reimbursement of any cost incurred by the Association for any resulting cleaning, repair or transportation.
1.7. Association Badges and Awards
1.7.1. Blazer Badges will be awarded at no charge to all players who have played in four designated Association Badge matches since 1st April 1998.
1.7.2. A Star Award tie will be awarded at no charge to all players representing affiliated clubs who win any Hampshire County or Southampton and District Bowling Association singles, pairs, triples or rinks championships other than age related and Benevolent Fund related competitions. The Star Award tie shall also be awarded to players who have played in six designated Competition matches and may also be granted at the discretion of the Management Committee to recognize some outstanding achievement in the sport of bowls, including national championship winners and international honours. Star award ties shall only be awarded once to an individual.
1.8. Eligibility for Competitions & Leagues
1.8.1. Players shall be full members of a club affiliated to this Association.
1.8.2. Players who are members of more than one club may enter competitions and/or play in leagues. However,(if playing competition and league), during any one season they may only play from/for one (and the same) club. (Exceptions to this ruling are the Benevolent Pairs [para 2.4.1] & the Champion of Champions competition).
1.9 Green Fees
Where a Club has an obligation to make a charge on visiting players, these charges will be borne by the host Club for all Southampton & District Bowling Association League Games, Competition Matches and Friendly Inter-Association Games excluding Matches against a Tour Team.
The Bye Laws for the League (2) & Competitions (3) Are under the headers above.
